This is just an Experiment:
Minutes Business Meeting of IG728 December 1st 2021
In Attendance:
Arjan – observer (Sunday 9am/Wednesday
9am-Meetings) (attending at the end)
Brenda – Tuesday 6pm meeting
Cifer-observer
Elisabeth – Sunday 9am tradition meeting
Jen – Wednesday 6pm meeting
Magda - Early Risers meetings 6am
Rob – observer (Thursday 12pm lunchtime
meeting)
Sandi – observer (attending at the end)
Susan – Friday 6pm meeting
Ulrich - chair
1. Agreement
on the minutes from business meeting November 1st 2021
The minutes from the
last meeting on November
1st 2021 were approved.
2. Updating Website
The
password for entering the Zoom-meetings remains 711.
The
meetings shall be informed that there might be the problem that fellows, who
try to enter individual meetings from Team up are not able to get into the
meeting because they don´t have this password. The suggestion is to change the
Team up listing so that there is a direct link to the meeting that includes the
password. This can only be done by each individual meeting.
Rob
puts forward a suggestion to change the website from a wordpress.com format to
a wordpress.org format since in the wordpress.org format it s easier to do
changes in the website. He suggests to make it possible for each meeting to
include the script of the meeting in the website so that fellows can take the
script from the website and read it if no fellow is present in the meeting who
can screenshare the script. His suggestion includes that the user will be
forwarded from acafellowworldtravelers.com to an new
URL where the new website in wordpress.org format is hosted. Due to this
forwarding there won´t be problems that fellows can´t find the FWT website when
they come across the FWT website links on other websites.
According
to Rob the costs for this new concept will be about 60 USD a year in the first
year and about 120 USD a year in the following years.
Motion
made by Ulrich and seconded by Susan to sum up the suggestion made by Rob:
“Business
meeting agrees that Rob changes the website from a wordpress.com format to a
wordpress.org format and that the above mentioned costs will be paid by IG
728.”
The
motion is passed with 4 votes in favour, none against
and no abstentions.
Meetings
that want their script to be included in the website are asked to send it to
Rob via Googledrive (bythenec@gmail.com).
In the
business meeting it was asked to include in the minutes a suggestion for a
wording for 7th tradition
for meetings that want to
ask their fellows to send it directly to
Intergroup:
"Our
7th Tradition states, “Every ACA group
ought to be fully self-supporting,
declining outside contributions.”
Please send donations via
PAYPAL directly to Fellow
World Travelers Intergroup at the
following email address: treasureraca@yahoo.com
Your donations
help pay for our zoom
account and website maintenance. If the Intergroup gets more donations
than needed, they will send them to the ACA World Service Organisation."
3. Managing Zoom
As
answer to a question it was confirmed that the IG will pay for the
Zoom-accounts that are used by the meetings. Therefore the Zoom-accounts will
be available for the meetings without a time limit.
Motion
by Ulrich, seconded by Rob, concerning the work of the Tech-Team:
“Business meeting decides
to give the responsibilities and the necessary access data as admin for the
technical tools used by IG to the following fellows:
·
Website: Paul
·
Zoom: Arjan, Alaska
·
Slack: Arjan
·
WhatsApp: Paul, Natalie”
The
motion is passed with 5 votes in favour, none against
and no abstentions.
Ulrich as chair has all
access data in a Lastpass-account and will give the
access data to the above mentioned fellows (doesn´t
apply for WhatsApp). Business meeting agrees that Ulrich puts Rob and Arjan as securitry-backup in the Lastpass-account
so that they can access the account if necessary.
4. Report of the treasurer
Tabatha didn´t attend
the meeting. It still remains to be verified
that the expected money from former IG 711 has been transferred
to the Paypal account of IG 728.
Ulrich reports that
the spendings of IG 728 on Zoom-accounts, website (GoDaddy, Wordpress) and Lastpass amounts
to about 600€ each year. With
the cost for the new
website it will be about 700€ each
year.
5. WhatsApp „ACA FWT Info Channel“
Paul and
Natalie are Admin and can make posts. So fellows can send post to the Admins
and ask them to post it and the Admins decide whether to do so or not. There is
a link on acafellowworldtravelers.com to become member of the WhatsApp channel.
6. Text on IG 728
Ulrich
reports that he has sent the draft of the paper that describes IG for the
meetings/fellows to
Tabatha and Paul as has been agreed on in last business meeting. They didn´t
make suggestions for changes. He presents the paper again and the attending
fellows express their support for it.
Motion
by Ulrich, seconded by Rob: “The paper on IG 728 will be send to the fellows
attending this business meeting. They have to weeks time to send suggestions
for changes to Ulrich. Ulrich will integrate these suggestions and will
finalize the paper. The paper will then be send to all meetings and will be
used in an adapted form for the website.”
The
motion is passed with 5 votes in favour, none against
and no abstentions.
7. Contact to the
meetings / 8. Support for the meetings to get Service members
These
points are discussed together. Arjan reports that he has visited several meetings
that need more fellows taking over service positions. Attending fellows agree.
Business
meeting agrees that this topic shall be discussed in detail at the next
business meeting. In preparation for the discussion an inventory shall be done
which meetings are especially in need to fill service positions. Arjan and
Ulrich will work on this and Susan, Elisabeth and Sandi volunteer to support
them.
9. Next steps / next meeting
Magda announces
a new meeting on the ACA traditions that is planned by fellows attending the
Early Risers meetings. The meeting will take place once a month each 3rd
Saturday, 5pm
CEST. Fellows from all meetings are invited to take part.
Ulrich states
that he is willing to prolong his commitment as chair until the end of June
2022. The business meeting agrees.
Date of next meeting: January 10th, 6.00 pm until 7.30
pm CEST.
December
19th 2021
(Ulrich)
All ACA groups or online meetings that would like to join ACA Fellow World Travelers – ACA Intergroup IG#728 for help and support are more than are welcome.